Birth certificate (Australian)

The fields marked in red on all certificates are mandatory. You need to identify the state when inputting a birth certificate into the Document Verification Service (DVS). 

ACT Birth Certificates from 1930 onwards can be verified through the DVS 

Birth Certificates for 1930 – May 2002 

Birth Certificates for 1930 – May 2002 

Birth Certificates for 1930 – May 2002 

 

Green Certificate - front and back

 

 

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

NSW Birth Certificates issued from 1914 onwards can be verified through the DVS. 

Birth Certificates Pre 1952 

Birth Certificates Post 1952 Previous 

Birth Certificates Post 1952 Current 

 

 Green Certificate - front and back

 

 

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

NT Birth Certificates issued from 1870 onwards can be verified through the DVS. 

Note: 

certificate numbers are required on all certificates issued on or after 12 July 1999. 

there are three types of registration numbers in Northern Territory birth certificates. 

1. Pre 1987 registration numbers have a prefix of NT, NN, NNA, NCA, CA etc. followed by a number in the form of 123/45. Only enter the numbers after the /. 

1987 – 1999 registration numbers have a prefix B or D followed by a number in the form of 2000/00001.  

 

Only enter the numbers after the / 

after 1999 the registration is a straight 8 digit number. 

Certain Northern Territory Birth Certificate need to use the following formatting: 

enter registration numbers for certificates issued in the 1940’s (i.e. page 121 book 1) as 1 for verification 

enter registration numbers for certificates issued in the 1950’s (i.e. 93/93/21) should be entered as 21 for verification 

enter registration numbers for certificates issued in the 1960’s (i.e. 136 book 40) as 40 for verification 

enter registration numbers for certificates issued in the 1970’s (i.e. N.T. 232.70) as 70 for verification 

enter registration numbers for certificates issued in the 1970’s (i.e. 54/35) as 35 for verification 

enter registration numbers for certificates issued in the 1970’s (i.e775/155/18) as 18 for verification 

enter registration number for certificates issued in the 1980’s (i.e. 1631/3234/17B) as 17 for verification. Ensure any letters are excluded. 

Birth Certificate NT1 

The registration number would normally appear on the top right hand corner (where the number 28 appears). However, the majority of these certificates were originally handwritten and the registration number could appear in different sections of the certificate (ie next to the date of birth column on the left hand side of the certificate or at the bottom of the certificate next to the Registrars/Deputy Registrars signature). 

Birth Certificate NT2 

Birth Certificate NT3 

Birth Certificate Pre 1987 #1 

Birth Certificate Pre 1987 #2 

Birth Certificate Post 1999 #1 

 

Green Certificate - front and back

The fields marked in red on all certificates are mandatory. You need to identify the state when inputting a birth certificate into the DVS. 

QLD birth certificates issued from 1 January 1974 onwards can be verified through the DVS. 

Omit the year and the "/" when submitting a registration number from Queensland. This prevents validation errors.  

The registration number will be validated from birth certificates where the date of registration is greater or equal to 1 July 1996. 

For all certificates from 1 July 1974 to 1 July 1996 the query terms validated against are: 

family name 

given names 

date of event 

registration date. 

For all certificates after 1 July 1996, the query terms  validated against are: 

family name 

given names 

date of event 

registration date 

registration number. 

 

Green Certificate - front and back

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

SA birth certificates issued from 1944 onwards can be verified through the DVS. 

SA Birth Certificate 1 

SA Birth Certificate 2 

SA Birth Certificate 3 

SA Birth Certificate 4 

SA Birth Certificate 5 

SA Birth Certificate 6 (Front)

SA Birth Certificate 6 (Back)

 SA Birth Certificate 7 

SA Birth Certificate - Green

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

Tasmanian birth certificates issued from 1970 onwards can be verified through the DVS. 

Omit any letters when entering the registration number. 

 

Green Certificate - front and back

The fields marked in red on all certificates are mandatory.

You need to identify the state when inputting a birth certificate into the DVS.

VIC birth certificates issued from 1929 onwards can be verified through the DVS.

Omit any letters when entering the registration number.

 

Green Certificate - front and back

The fields marked in red on all certificates are mandatory. 

You need to identify the state when inputting a birth certificate into the DVS. 

WA birth certificates issued from 1929 onwards can be verified through the DVS. 

Since 2009, the WA government has been digitising certificates for births registered before 1974. Digitised certificates will look different to paper-based certificates.  

Birth certificate for 1930 – 1950 

Note: 

the registration number you enter into the DVS should be 7 digits long. It should comprise the district number followed by registration number. The district number should make up the first 2 digits, and the registration should make up the remaining 5 digits 

if the district number is less than 2 digits long, or the registration number is fewer than 5 digits long, place additional 0’s in front to make up the remaining characters ie if the District Number is 1 and the registration number is 123, then you should enter the 7 digit number into the DVS as 0100123. 

Birth certificate for 1945 with baptism change of name 

Birth certificate for 1930 – 1961 

Note: 

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

 
If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately. 

I.e. if the District Number is 12 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 1200123. 

Birth Certificate for 1951 – 1962 

Note: 

The family name is underlined in this version of birth certificates.

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately. 

I.e. if the District Number is 1 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 0100123. 

Birth Certificate for 1961 – 1983 – Alternative Format Certificate 

Note: 

Some births may have been registered in this period with less information than the usual format birth registration. As a consequence, these birth certificates will contain less detail and do not conform to the usual Registration District numbering conventions. 

These birth certificates can be identified by the format shown in the sample below. 

The District Number for these certificates is 99, despite the place of registration showing “Perth”. 

Therefore, in the sample below, the Registration number is formed by adding the District Number of 99 and the Registration Number (consisting of 5 digits) of 00048. The 7 digit number to enter becomes 9900048 

Birth Certificate for 1963 – 1978 

Note: 

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately.

i.e. if the District Number is 1 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 0100123. 

Birth Certificate for 1979 – 1983 

Note: 

Registration number is formed by adding the District Number (2 digits) and the Registration Number (5 digits). 

If the numbers don’t add up to 2 and 5 respectively add 0’s to the beginning of each number to pad it out appropriately.

i.e. if the District Number is 1 and the Registration Number is 123, then the 7 digit number to be entered into the DVS is 0100123. 

Birth Certificate for 1930 – Current, issued after 1 January 2011 

Note: 

If an alpha character appears in the registration number DO NOT enter it. 

If registration does not equal 7 digits, add 0’s to beginning. 

Birth Certificate issued before 26 November 2001 including change of name 

Birth Certificate for 26 November 2001 – Current 

Note: 

If an alpha character appears in the registration number DO NOT enter it. 

If registration does not equal 7 digits, add 0’s to beginning. 

Birth Certificate issued after 26 November 2001 including change of name 

Note: If an alpha character appears in the registration number DO NOT enter it. 

District Number Table for Western Australia 

For Birth Certificates prior to 1961 this table will assist in finding District Numbers to create the Registration Number required for the DVS. The Districts are in alphabetical order. 

District Number Table for Western Australia

District	District Number	Town That Birth is Registered In
Albany	02	Albany
Ashburton	03	Onslow
Beverley	04	Beverley
Black Range	06	Sandstone
Blackwood	05	Manjimup
Boulder	07	Boulder
Bow River	08	Not known
Bowes	09	Not known
Broad Arrow	10	Broadarrow
Broome	11	Broome
Bruce Rock	12	Bruce Rock
Bunbury	13	Bunbury
Canning	14	Canning/ Armadale
Champion Bay	15	Champion Bay
Claremont	16	Claremont
Coolgardie	17	Coolgardie
Cottesloe	21	Cottesloe
Dandaragan	22	Yatheroo
Dongara	23	Dongara
Dundas	24	Norseman/ Esperance
East Coolgardie	18	Kalgoorlie
East Kimberley	36	Wyndham/ Kununurra
East Murchison	45	Lawlers
Esperance	25	Esperance
Eucla	26	Eucla
Fremantle	27	Fremantle
Gascoyne	28	Carnarvon
Geraldton	29	Geraldton
Gingin	30	Gingin
Greenough	31	Greenough
Guildford	32	Guildford
Irwin	33	Dongarra
Jarrahdale	34	Jarrahdale
Katanning	35	Katanning
Kimberley Goldfields	38	Halls Creek
Leederville	39	Leederville
Melbourne	40	Not known
Merredin	41	Merredin
Moora	42	Moora
Mount Margaret	43	Malcolm/Leonora
Murchison	44	Cue
Murchison Goldfields	46	Not known
Murray	47	Pinjarra/Mandurah
Newcastle	48	Not known
North Coolgardie	19	Menzies
North East Coolgardie	20	Kanowna
Northam	49	Northam
Northampton	50	Northampton
Peak Hill	51	Not Known
Perth	01	Perth
Phillips River	52	Not known
Pilbara	53	Marble Bar
Plantagenet	54	Albany
Port Hedland	55	Port Hedland
Roebourne	56	Roebourne
Serpentine	57	Serpentine
Sharks Bay	58	Not known
Subiaco	59	Subiaco
Sussex	60	Busselton
Swan	61	Midland
Toodyay	62	Newcastle
Vasse	63	Not known
Victoria	64	Not known
Victoria Plains	65	New Norcia
Wellington	66	Bunbury
West Kimberley	37	Derby
Williams	67	Williams
Wyndham	68	Wyndham
Yalgoo	69	Yalgoo
Yilgarn	70	Southern Cross
York	71	York

Registration number re-formating requirements for WA RBDM jurisdiction. 

Re-format case 1 

Where registration number appears like 123456X/YYYY append a leading zero to first six numbers to make up the required 7 digit registration number i.e. 0123456 

Re-format case 2 

Where registration number appears like 1234567X/YYYY make up the required 7 digit registration number i.e. 1234567 

Re-format case 3 

Where registration number appears like 1/ 234/56/X make up the required 7 digit registration number i.e. 0100234 

The single digit before the first slash first needs to be padded to 2 digits with a leading zero 

The numeric value between the first and second slash (“/”) needs to be padded to 5 digits with leading zeroes 

The two values needs to be strung together 

Re-format case 4 

Where registration number appears like 12/ 345/67/X make up the required 7 digit registration number i.e. 1200345 

The numeric value between the first and second slash (“/”) needs to be padded to 5 digits with leading zeroes 

The first two digit number needs to prefix the 5 digit number above to make up the 7 digit numeric number 

Re-format case 5 

All other WA Birth Certificates will show a registration number and a DISTRICT name. eg 456/63 in District of PERTH 

Look up the WA Registration District Code listing for DISTRICT name specified on the Birth Certificate to obtain the associated 2 digit code for that district. PERTH equates to 01 ** See note 1 

Pad the registration number out to 5 digits eg 456 becomes 00456 - ignoring the /63 part of what appears on the birth certificate 

Join the 2 digit number to the front of the 5 digit number to make up the required 7 digit number. i.e. 01 & 00456 becomes 0100456 

Note 1 

Sometimes the District Name appears in the section of the WA birth certificate which refers to when and where the registration took place. 

If not found in the listing under the column headed “District Name” search through the column headed “Name of the town in the district where the birth was registered”. Eg. Where WA certificate says registered in Narrogin its corresponding District code is 67. 

 

Green Certificate - front