Provider onboarding information | Unique Student Identifier

Welcome to the Unique Student Identifier (USI). This education and training provider onboarding information helps get you started.

How to connect to the USI Registry System

There are 2 ways to connect:

Connect via your Student Management System using web services
Through the USI Organisation Portal. This is suitable for managing small numbers of students

See our easy step by step guide to connect to the USI Registry System.

Function	RTO	VAB	VRB	HEP	TAC
Create USI
Use DVS override
Verify USI
Bulk Verify
Find/locate USI
Existing USI search
Students can provide permission to: View a VET transcript
View details
Update details
View organisation reports

USI data and reporting

For RTOs

The USI VET Transcript is a single record of training outcomes from training providers. It includes different states and years.

The records you upload to the National Centre for Vocational Education and Research (NCVER) national VET data collections are used to create transcripts so accuracy is crucial.

Read more about legislation and RTO reporting requirements.

For Higher Education Providers

Amendments were made in March 2020 to the Student Identifiers Act 2014 to extend the USI from VET to higher education students, and to allow higher education providers and tertiary admission centres to collect, use and disclose the USI for purposes relating to HESA and/or TEQSA.

Amendments were made in June 2020 to the Higher Education Support Act 2003 (HESA), making it compulsory from 1 January 2021 for new students to have a USI in order to be eligible for a Commonwealth supported place and Commonwealth financial assistance (HECS-HELP, FEE-HELP or OS-HELP).

It’s best to collect and verify USIs at enrolment.

Provider checklist

You have:

decided how you’ll connect with the USI Registry System
followed the steps and connected
read the legislative requirements and reporting obligations
subscribed to the USI Provider Bulletin
ensured the right staff have also subscribed
included USI information and detail capture in the enrolment form
developed USI guidance content for your website using the support materials available on the USI website access to help and resources

Video for providers

Stay up to date

The following staff should subscribe to the monthly USI eNews to keep up to date with USI important policy and system changes.

Administration and enrolment staff
USI creation and verification staff
Student services staff
Student management system staff
Reporting and compliance staff

USI reporting legislation

Help

USI online help centre

USI contact centre: 1300 857 536

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If you need help, please call us on 1300 857 536 or from outside on Australia +61 2 6240 8740. Our contact centre is open between 8:30am-6.30pm (Australian Eastern Standard Time), Monday to Friday (excluding national and South Australian public holidays).

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