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Accessing the USI Registry System step by step

Your Digital ID or your Student Management System (SMS) access controls your user name and password.

For more information on setting up your Digital ID, such as myID (formerly myGovID), and Relationship Authorisation Manager (RAM), see our authentication webpage.

  1. Are you listed on training.gov.au or the Tertiary Education Quality and Standards Agency (TEQSA) National Register?
    • Check that your organisation is listed on training.gov.au (TGA) for Registered Training Organisations (RTOs)
    • TEQSA National Register for Higher Education Providers
    • Check that the ABN listed on TGA or the TEQSA National Register is the same one associated with your organisation in RAM
    • If your ABN has recently changed contact your Regulator to update the TGA or the TEQSA National Register.
  2. How will you connect?

    There are 2 ways to connect to the USI Registry System:

    1. USI Organisation Portal: for education or training providers connect to the USI Registry System through our website

      Note: You will need a Digital ID, such as myID, and Relationship Authorisation Manager (RAM).

      and/or

    2. SMS to USI Registry System via web services: you may connect with the USI Registry System directly from your SMS

      Note:

  3. Do you have a myID (formerly myGovID)?
    • Access to the USI Registry System is partly controlled by your Digital ID. myID is your Digital ID and allows you to prove who you are online
    • To set up your myID , download the myID app, enter your details, and add your ID documents. You need a standard identity strength to access the USI Registry System.
  4. Have you linked your myID to your organisation in RAM?

    If you are:

    • responsible for a business or an associate (principal authority), you’ll need to link your myID to the Australian business number (ABN) in RAM first. Once linked, you can access online services on behalf of the organisation and authorise others to do the same.
    • an employee or acting on behalf of the organisation (authorised user or administrator), a principal authority or authorisation administrator need to authorise you in RAM before you can act on behalf of the organisation. You’ll use your myID to log in to RAM and accept your authorisation. 
  5. Completing the System Access Request Form

    System Access Request Form must be completed to enable the following:

    • set up initial access to the USI Registry System 
    • update education or training provider details
    • apply for web services to support a Student Management System (SMS).

    You will receive a confirmation email from us once your request has been approved. You will then be able to use the USI Registry System.

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If you need help, please call us on 1300 857 536 or from outside on Australia +61 2 6240 8740. Our contact centre is open between 8:30am-6.30pm (Australian Eastern Standard Time), Monday to Friday (excluding national and South Australian public holidays).

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Office of the Student Identifiers Registrar (OSIR)
Last Modified on Friday 15th November 2024 [151]