How to Access the USI Registry System
Section 14 of the Student Identifiers Act 2014 specifies who can be granted access to the USI Registry System.
Functions within the USI Registry System by an entity
| Function | RTO | VAB | VRB | HEP | TAC |
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| Create USI | |||||
| Use DVS override | |||||
| Verify USI | |||||
| Bulk Verify | |||||
| Find/locate USI | |||||
| Existing USI search | |||||
Students can provide permission to:
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View organisation reports |
To request access to the USI Registry System, complete the System Access Request Form. Please allow five business days for your application to be assessed and finalised. We will contact you by email to advise the outcome.
If approved, there are 2 ways you can access the USI Registry System:
- via the Organisation Portal
- using a system-to-system web service connection.
The Organisation Portal
To access the USI Registry System using the Organisation Portal you will need to use the new whole of government Digital ID service - myID and Relationship Authorisation Manager (RAM)
System-to-system web services connection
Accessing the USI Registry System from a Student Management System (SMS) using web services provides:
- a seamless integration with other processes
- easier management of a large number of students.
Each education or training provider must submit a System Access Request Form to use web services.
Your SMS developer will need to implement the connection mechanisms using the correct specifications and processes.
Video for providers
Nominate a contact
Organisations should nominate a team email address that is accessed by more than one person in your organisation, to ensure you receive important updates about the USI.
Access control
Access to the USI Registry System is controlled by two factors:
- your organisation’s credentials
- RTO number on training.gov.au, or your Higher Education Provider ID on the TEQSA National Register.
It is important that your organisation’s details are up to date on:
To request access to the USI Registry System complete the System Access Request Form.
Digital ID and RAM
Digital ID is a secure and convenient way to verify your ID online. myID (formerly myGovID) is the Australian Government’s Digital ID app.
Relationship Authorisation Manager (RAM) is the Australian Government’s authorisation service that allows you to act on behalf of a business online. To use RAM, you’ll need a Digital ID, such as myID.
For more information about Digital ID and RAM authentication click here.
VET Admission Bodies (VAB) and VET Related Bodies (VRB)
VAB and VRB organisations are required to provide additional information as part of their application. To gain access to the USI Registry System, organisations need to provide the following additional information:
- confirmation that they meet the definition of a VRB/VAB
- a detailed business case explaining why they require access to the USI Registry System
- an indication of how they will access the USI Registry System.
VAB and VRB organisations will only be granted access to the USI Registry System for a maximum of 12 months. To renew access, VAB and VRB organisations need to complete a new System Access Request form every year.
More information about VAB and VRB organisations and their definitions can be found on the VET Admission Bodies (VAB) and Vet Related Bodies (VRB) page.
Tertiary Admission Centres (TAC)
Tertiary Admission Centres (TAC) manage applications and offers on behalf of their member universities.
TACs may request access to the USI Registry System to manage USIs as part of the higher education application and enrolment process.